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Request for Quote (RFQ)

An RFQ asks vendors or subcontractors for pricing on defined scope. It helps contractors compare bids and buy out trade packages.

Quick definition

Request for Quote (RFQ) means An RFQ asks vendors or subcontractors for pricing on defined scope. It helps contractors compare bids and buy out trade packages.

What is a request for quote?

A request for quote (RFQ) is a formal invitation for vendors, suppliers, or subcontractors to submit pricing on a defined scope. RFQs focus on price for known specifications rather than broad qualifications.

General contractors use RFQs to buy out trade packages on fixed-price jobs. Subs receive RFQs when owners or GCs need comparable bids.

RFQ vs RFP

DocumentFocusTypical use
RFQPrice for defined scopeKnown specs, trade buyout
RFPApproach, qualifications, priceDesign-build, complex scope

Send an RFQ when the work is measurable. Send an RFP when solution design matters as much as price.

What to include in an RFQ

  • Project location and schedule
  • Drawings, specs, or scope of work
  • Inclusions, exclusions, and alternates
  • Quote due date and format
  • Payment terms and insurance requirements
  • Whether unit prices or lump sum are required

Vague RFQs produce vague quotes and change orders later.

Evaluating RFQ responses

Compare quotes on:

  • Scope alignment (apples to apples)
  • Lead times and crew availability
  • Insurance, licence, and safety records
  • Clarifications and exclusions in writing

Lowest price without scope match is rarely lowest cost.

On the job

Send RFQs early enough for site visits. Rush quotes miss conditions.

Require alternates in a standard format. Easier to level bids.

Lock accepted RFQ scope into the subcontract. Verbal allowances disappear at invoice time.

RFQs discipline procurement. Clear scope in, comparable quotes out.

Related glossary terms

SubcontractorA subcontractor is a specialized contractor hired by a general contractor to perform specific portions of a construction project.Prime ContractorThe prime contractor holds the main contract with the project owner. They coordinate subs, permits, billing, and overall job delivery.Request for Information (RFI)An RFI is a formal question during construction to clarify drawings, specs, or scope. RFIs create a paper trail for changes and delays.Punch ListA final checklist of incomplete or defective work items that need to be addressed before a construction project can be considered complete.

Related resources and tools

Stay organized as a contractorJob folders, photos, and follow-ups that scale.Estimate and invoice appKeep subs, change orders, and billing in one place.Best apps for small construction businessesBuild a simple stack for quotes, jobs, and cash flow.Punch list generatorCreate a closeout checklist with owners and status.Work order generatorGive the crew a clear job sheet PDF.Site visit checklist generatorBuild a walkthrough checklist for estimates.

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Request for Quote (RFQ) | Contractor Terms Glossary | Dave