Putting together a deck estimate doesn’t need to be complicated, but it does need to be clear, complete, and easy for your client to understand. A sloppy estimate leads to questions, confusion, and missed profit.
Here’s a simple checklist for what every deck building estimate should include. Whether you’re a solo deck builder or running a growing crew, this guide will help you look more professional and land more jobs.
✅ 1. Project Summary
Start with a brief description of the job. This gives the client clarity and sets the tone.
Example:
“Build a 12x16 pressure-treated wood deck with stairs and black aluminum railing. Includes removal of existing structure.”
✅ 2. Materials Breakdown
List the key materials and quantities. You don’t need to itemize every screw, but do highlight the big stuff.
- Framing lumber (type and dimensions)
- Decking boards (composite or wood)
- Fasteners and hardware
- Railing system
- Stairs (if applicable)
- Concrete footings or piers
- Sealant or finish (if staining or sealing is included)
✅ 3. Labor Costs
Show how much you're charging for labor and what’s included. Keep it clear and professional.
- Demo and site prep
- Framing and decking install
- Stair and railing install
- Cleanup and disposal
If you charge by the hour or by the job, just be upfront.
✅ 4. Permits & Inspections
If you're handling permits, include that in the estimate. You don’t want this becoming a surprise later.
- Building permit fee (include city cost plus admin fee if applicable)
- Inspection scheduling and handling
✅ 5. Timeline
Give a ballpark start and end date. Clients want to know how long they’ll be without a backyard.
Tip: Pad the schedule a bit for rain or material delays. Always better to finish early than late.
✅ 6. Payment Schedule
Be clear on when payments are due. A common structure:
- 30% deposit to book the job
- 40% after framing
- 30% upon completion
You can save this as a reusable template in Dave and include it automatically in your estimates. Makes life easier for you and sets expectations clearly for the client.
✅ 7. Total Cost
List the full project cost before tax and after tax. Clients like seeing the full picture.
Example:
Subtotal: $11,200
Tax (13%): $1,456
Total: $12,656
✅ 8. Terms & Conditions
Protect yourself with a few basic terms:
- Warranty details (materials and labor)
- Change order process
- What’s not included (landscaping, grading, etc.)
- Validity of estimate (usually 30 days)
✅ 9. Client Signature
Make it official. If you're using Dave, you can include a contract and e-signature right in the estimate. No back-and-forth or extra paperwork.
Make Estimates Easy with Dave
Deck jobs aren’t one-size-fits-all, but your estimating process can be smooth every time.
With Dave, you can:
- Use trade-specific templates for deck projects
- Organize materials and labor by category
- Add photos and notes for reference
- Include contracts and e-signatures
- Track when clients open and approve estimates
- Get feedback or revisions all in one place
Plus, your estimates are always saved by project, so you can easily revisit and revise them as needed.